Executive secretary job description

Executive secretary job description

A standard job description for Executive secretary can include ones such as: job tile, job code, division, report to, job purpose, key duties, KRAs etc

Key job duties of Executive secretary

Detailed tasks of Executive secretary depends on company levels, work volumns etc. You can use some sample tasks for Executive secretary as follows:

1. Assistance with larger group initiatives, including moves, space planning, etc.

2. Scheduling, coordination and preparing materials of business meetings, divisional offsites, etc.

3. Coordinates meetings, travel schedules and makes related arrangements. Maintains calendars and schedules.

4. Heavy and proactive calendar management utilizing Microsoft Outlook.

5. Manage the timely communication of information across the division.

6. Coordination of international and domestic Travel: arrangements and processing expenses.

7. Proofreads outgoing correspondence and materials for content, accuracy and internal consistency and conformance to proper procedures.

8. Answers and screens calls, takes messages, redirects calls or provides information.

9. Creation of reports and high quality presentations utilizing Excel and PowerPoint.

10. Monitors progress on departmental projects; assists to facilitate the timely and successful completion of the project.